Patient Pipeline
Fill your appointment book with trust-building visibility and reliable follow-up.
Built for: Solo doctors · dental & implant clinics · med spas · IVF · dermatology · physiotherapy · multi-doctor clinics
One Program, Sized to Where You Are
Every tier includes everything in the tier below it. Tier prices are one-time onboarding — book with 50% of it. Monthly maintenance is optional and can be added at checkout.
Digital Presence
Be found, trusted, and easy to contact.
Who it's for: Solo doctors and single-location clinics building their first real digital presence.
- Custom clinic website
- Doctor profile & credentials
- Local SEO + Google Business Profile
- WhatsApp, call & enquiry pathways
- Analytics + monthly report
- Managed hosting
Patient Growth
Turn interest into booked appointments.
Who it's for: Clinics ready for online booking, reminders, and a steady enquiry flow — up to 2 locations.
- Online booking + payments
- Reminders (WhatsApp / SMS / email)
- Enquiry dashboard
- Review workflow
- Monthly content (1 SEO article + 4 social posts)
Clinic Scale Premium
The full patient growth system — CRM, retention, and a dedicated account manager.
Who it's for: Multi-doctor clinics — up to 5 doctors and 3 locations — that need CRM, campaigns, and dashboards.
- Patient CRM
- Recall & re-engagement automation
- Campaign management
- Doctor / clinic / service dashboards
- Quarterly strategy
Browse a Whole Patient Pipeline Site — at Any Tier
Lumina Dental & Skin is a fictional multi-doctor dental & skin clinic we built to this program's exact specification. Switch between tiers and watch the systems light up — everything above your tier shows locked, with what it costs to unlock.
Open the demo siteThe Automation in This Program — Live, Right Here
These are the systems inside Patient Pipeline, running on this page with fictional healthcare & clinics data. Click them. What you're testing is what gets deployed for you — trained on your business instead.
AI assistant — try it
The 24×7 assistant that answers questions and books people in while you sleep. Ask it anything.
Included from Tier 3, or available as an add-on.
Your dashboard — explore it
What you see when you log in: what came in, what it cost, and what it produced. Filter it yourself.
Dashboards are included from Tier 2 up.
Your Monthly Report, Before You Pay for One
Every tier reports monthly. Tier 1 reports on presence; higher tiers add conversion, cost per customer and strategy. Here's the opening of a real one.
| Keyword | Feb | Mar | Change |
|---|---|---|---|
| dental implants [city] | #9 | #4 | ▲ 5 |
| invisible aligners cost | #14 | #7 | ▲ 7 |
| dentist near [suburb] | #6 | #3 | ▲ 3 |
| skin clinic [city] | #11 | #8 | ▲ 3 |
This is the first page. See the whole report — including what we did, and what we're doing next.
The Patient Pipeline Blueprint
How a 2-doctor clinic gets from invisible to a full appointment book — the exact system, stage by stage.
Stage 1 — Be found for every treatment
Patients search for treatments, not clinic names.
- One page per treatment, written around the questions patients actually ask
- Google Business Profile managed weekly — posts, photos, Q&A, categories
- Local SEO: rank in the map pack for “[treatment] near me” searches
- Structured data so AI search engines cite you as the answer
Stage 2 — Convert interest in minutes
The clinic that responds first usually wins the patient.
- WhatsApp, call, and booking pathways on every page — one tap each
- Online booking with automated confirmations and reminders
- Every enquiry lands in one dashboard, none lost in a front-desk notebook
- Review requests triggered automatically after visits
Stage 3 — Never lose a patient silently
Reactivating a lapsed patient costs a fraction of acquiring a new one.
- Patient CRM with recall automation — cleanings, reviews, annual check-ups
- Re-engagement campaigns for patients dormant 6–24 months
- Doctor and location dashboards: enquiries, bookings, show rates
- Quarterly strategy review against cost-per-patient targets
The KPIs we report on
Enquiries / month
Calls + forms + WhatsApp, each with a tracked source
Cost per new patient
The number that decides budget, reviewed monthly
Show rate
Reminders and deposits move this more than ads do
Recall reactivations
Revenue from patients you already earned
Exactly What Happens After You Book
A retainer can't be demoed — so here's the machine itself. This is every engagement's first 90 days, and you can hold us to it.
Foundation
Kickoff call, access and accounts, keyword and competitor mapping, and an approved plan. You know exactly what's being built and when.
Build
Website, profiles, tracking, and automations built and reviewed with you. Nothing launches without your sign-off.
Launch
Everything goes live with tracking verified — every call, form, and chat is attributed from day one.
Momentum
First content cycles, first optimizations, and your first monthly report: what happened, what it cost, what's next.
This is a fictional brand created by Catalyst to demonstrate exactly what our clients receive. All names, numbers, and results shown are illustrative — not real client data.
Extend Any Tier
Patient Acquisition Ads
Google & Meta campaigns with dedicated landing pages and call tracking.
Ask about this moduleAI Front Desk
WhatsApp AI triage and booking bot that answers and books around the clock.
Ask about this moduleYou want online booking Tier 2
A 2nd doctor, 3rd location, or CRM need Tier 3
4+ locations or clinic groups Strategic Partnership
Need something a tier doesn't cover? Browse add-ons — beyond-guardrail requests go add-on → change request → tier upgrade.
You Always See What We're Doing — and What It's Returning
Every program starts with a Growth Audit and includes a live tracking dashboard — you always see what we're doing and what it's returning.
Ready to Start the Patient Pipeline Program?
Tell us where you are today and we'll recommend the right tier — starting with a growth audit, no pressure, no guesswork.